FAQs

1. Budget/School Performance Plan

1.1 How will weighted student funding be determined?

The Nevada Department of Education must first establish values for weighted student funding formula.

1.2 Will all potential school funds be available for the budgeting process on January 15, e.g., Title I funds, grants, etc.?

There will be a determination of the specific funds to be included in the budgeting process by January 15. Distribution of funds dependent on outside entities, such as Title I funds, grants, etc., may require later distribution processes.

Potential year-end carryover dollars may require later distribution processes to allow schools to complete current fiscal year spending of appropriations. Once spending is complete, accurate reporting of these funds will be included for consideration in school budgets.

2. Communication

2.1 How will principals receive communications?

Principal updates will be sent out via InterAct at least every two weeks. Principals may also receive direct communications from the superintendent and assistant chiefs/school associate superintendents.

 

Resources

InterAct→ CCSD Administrators Conference

2.2 What can principals share about AB 394?

Principals can and should share any materials provided by the District with staff, parents, and community members.

Information and resources are available publicly at ab394.ccsd.net.

3. Roles and Responsibilities

3.1 What is the role of assistant principals (AP) and deans in the reorganization?

Although they do not have a formal role on the School Organizational Team, their responsibilities for the day-to-day school operations do not change.  APs and deans should support their principal and the implementation of the school’s Plan of Operation. They can and should be included in School Organizational Team meetings. In the case of the principal’s absence, an AP or dean can serve as his/her delegate at School Organizational Team meetings.

3.2 Who do school principals report to?

Principals report to school associate superintendents, who will be in place by mid-November 2016. The assistant chief student achievement officer position will be eliminated.

4. School Organizational Teams

4.1 Should principals be forming School Organizational Teams now? Are School Organizational Teams supposed to be in place by October 1, 2016?

No. Teams must be formed according to specific processes outlined by associations and representatives of involved member groups.

Please refer to the How to Form School Organizational Teams training.

4.2 Can CCSD employees who are parents be part of the School Organizational Teams?

Yes; however, employees at the school site may not participate on the School Organizational Team as parents (they may only be elected as either licensed or support staff representatives).

4.3 Can parents or students attending the school on a Zone Variance, Residential Affidavit, or Title I Homeless serve on the School Organizational Team?

Any student or parent at the school is eligible to serve on the School Organizational Team, regardless of the type of enrollment.

4.4 Can administrators other than the principal be part of the School Organizational Team?

Meetings are open to the public; all school staff can attend School Organizational Team meetings.

4.5 Can new schools form School Organizational Teams using zoning information before the school opens?

Schools in the process of opening the next year will have a principal and hired staff by April 2017. Additionally, zoning will have been determined so that the projected students and parents attending the school will be known. As such, new schools may conduct elections and form their School Organizational Teams beginning in April. Once formed, this team may meet prior to the official opening of the school and until September 30.

As in all schools, elections for the 2017-2018 School Organizational Teams will be held no later than October 1, 2017.

4.6 Can licensed staff earn contact units (CUs) for participating on the School Organizational Team?

Licensed staff may earn one contact unit (CU) for each 180-minute time period.

 

Please refer to the Professional Growth System Reference Guide on InterAct or ccea-nv.org for additional details. https://ccea-nv.org/dev/wordpress/professional-learning/pgp-documents/

4.7 What happens if a school can’t get enough teachers, staff, or parents to agree to participate on the School Organizational Team?

The principal should assist with the established processes for nominating and electing School Organizational Team members.  If fewer parents are available to accept membership on the Team than there are openings, then the greatest number of parents or legal guardians available should be elected to the Team.

4.8 What is considered a quorum for voting?

A majority of voting Team members is sufficient to be considered a quorum.

4.9 Are CCSD staff who serve on the School Organizational Team legally indemnified?

Yes.

4.10 Can grandparents, aunts, uncles, or foster parents serve on the School Organizational Team?

Any legal parent or guardian of a student may serve on the School Organizational Team.

4.11 Who decides how many licensed staff are part of the School Organizational Team?

The principal can determine if the School Organizational Team will have 2, 3, or 4 licensed staff.  The calculation of the number of support staff and parents on the School Organizational Team will be determined based on the number of licensed staff on the Team.

Please refer to the How to Form School Organizational Teams training.

4.12 Can the parent of a student in the school's highest grade level remain on the School Organizational Team after the student has graduated or been promoted to the next grade at a different school?

No. Parents must have a student enrolled at the school to continue to serve on the School Organizational Team.

4.13 How many parents are on the School Organizational Team?

Parents must comprise 50% of the total number of voting members. Depending upon the number of licensed staff and support staff on the Team, there can be between three to six parents selected.

Please refer to the How to Form School Organizational Teams training.

4.14 How often will School Organizational Team meetings be held?

School Organizational Teams will meet once per month.  The dates and times of the meetings will be determined individually by each school team.

Please refer to the How to Form School Organizational Teams training.

4.15 Will District staff earn compensatory time for evening meetings and activities related to AB 394?

No. District Staff will not earn compensatory time for evening meetings and activities related to AB 394.

4.16 Will translators be available for School Organizational Team meetings?

Schools are responsible for providing accommodations for parents as necessary. Schools should follow the processes that they currently use to ensure all parents can be engaged in the process. School Organizational Teams may want to consider, during their first meeting, alternatives for meeting the needs of their community.

School Organizational Teams may wish to consider:

  • Providing overtime or CU opportunities for staff who wish to sit in on the meeting and provide translation.
  • If no such staff is available at the school, contact Translation Services for a list of District staff who may be willing to provide translation services for a fee.
  • Examining all available resources to provide these services.
  • Using available digital translation tools, such as Google translate, for document and/or live translation.
  • Considering other solutions that Team members may suggest.
4.17 What happens when a member of the School Organizational Team has to leave before their term is up on September 30?

Any vacancies in the School organizational Team membership must be filled within 30 days.  New Team members serve through September 30 of the following school year.

Please refer to the How to Form School Organizational Teams training.

4.18 How do I express interest in participating in the School Organizational Team at my child's school?

Contact your school’s organized parent group (PTA or PTO) and/or reach out to your principal.

4.19 Are parents who serve on the School Organizational Team legally indemnified?

No, parents who serve on the School Organization Team are not legally indemnified.

4.20 Can the principal be the Chair of the School Organizational Team?

No, the principal may not serve as the Chair or the Vice Chair of the School Organizational Team.

Please refer to the How to Form School Organizational Teams training.

4.21 Can School Organizational Team meetings be held during the day during employees’ contractual time?

No. Meetings cannot be held during the contractual day.

Please refer to the How to Form School Organizational Teams training.

4.22 What is the process for selecting the teachers who will serve on the School Organizational Team?

The process for selecting licensed staff to serve on the School Organizational Team is established by the Clark County Education Association (CCEA).

www.leadtheway394.com or refer to the How to Form School Organizational Teams training.

4.23 What is the process for selecting the support staff who will serve on the School Organizational Team?

The process for selecting support staff to serve on the School Organizational Team is established by the Education Support Employees Association (ESEA).

http://www.eseavoice.org/ or refer to the How to Form School Organizational Teams training.

4.24 What is the process for selecting the parents who will serve on the School Organizational Team?

If the school has an organized parent group (PTA or PTO) they will determine the process for selecting members and reach out to parents at the school.

For schools that may not have a PTA or PTO, the principal will determine the process for selecting members and may work with the Family and Community Engagement Services (FACES) team to help with identification and selection of Team members.

Please refer to the How to Form School Organizational Teams training.

4.25 Is “campaigning” for positions on the School Organizational Team permitted?

Yes. As long as there is no financial impact on District resources or on the instructional day, candidates may engage in activities to solicit interest in their selection to the School Organizational Team.

4.26 Is there a requirement that the School Organizational Teams must be involved in the placement and movement of assistant principals, deans, teachers, and other staff?

No. Involvement of the School Organizational Team in hiring decisions would be determined by the principal.

4.27 In situations of underenrollment, who decides if and how staff are surplussed from the school?

Based on need, achievement data, and available resources, the principal, with assistance from the School Organizational Team, would make any adjustments to staffing due to changes in enrollment. Schools must follow collective bargaining agreements and District regulations for the appropriate employee group regarding surplussing.

4.28 How will School Organizational Teams at year-round schools account for parents who are on track break?

School Organizational Teams must meet monthly while school is in session. The team should continue to meet and work toward a quorom, regardless of whether students or parents are on track break.

4.29 What happens if a parent who has been elected to a School Organizational team later opts out, moves, or is no longer eligible to serve as a member? Are alternates allowed?

Any vacancies on the School Organizational Team must be filled by repeating established election processes. There is no allowance in the regulation for maintaining alternates should vacancies occur.

4.30 What are the responsibilities of the Chair and Vice Chair on the School Organizational Team?

The Chair conducts Team meetings, following the established agenda, and may work with the principal to develop Team agendas. The Vice Chair assumes the duties of the Chair if he/she is unable to attend a Team meeting. Additional responsibilities for these roles may vary at each school, as determined by the Team.

4.31 Are trainings provided by the principal to the School Organizational team considered School Organizational Team meetings?

Yes. All meetings with the School Organizational Team, including trainings, should be open to the public. This includes the requirement to post notice of the meeting at least three days in advance. Multiple training sessions can be conducted in one meeting as needed. The training meetings must also follow the same rules prohibiting compensation of any kind.

5. Training

5.1 What kind of training will be provided? When will training be offered?

Just-in-time training has already begun on various topics.  Training materials and information regarding upcoming trainings are available at ab394.ccsd.net/training.

5.2 What happens if the School Organizational Team determines they need professional development?

The principal should contact the school associate superintendent. Other schools may have similar needs that would allow you to share costs, form a PLC, etc.

6. General

6.1 What happens if a school is selected to be part of the Achievement School District?

In the event that a District school is selected to become part of the Achievement School District, at the start of the next school year, the school would no longer be part of CCSD.  The school would not be bound by the requirements of AB 394.

6.2 What happens to Zoom and Victory Schools?

Categorical school funding through Zoom and Victory has been approved by the Nevada Legislature through the 2016-2017 school year.  Until the 2017 Legislative Session, it cannot be determined if these funds will continue and/or if they will be included as part of a weighted student funding formula.

6.3 Can Community Education Advisory Boards (CEABs) be created?

Yes. CEABs can be created by the governing body of the city/county in which the school resides.

6.4 Will schools know if they are converting to a year-round calendar by January?

Yes.  Any schools that may be converting to a year-round calendar for the 2017-2018 school year will be notified prior to January 1, 2017.

6.5 In discussions of what is required for the successful implementation of AB 394, there has been talk about need for Human Capital Management and other “systems.” What does this mean?

While the word system can mean a lot of different things, there are two specific examples of systems that pertain to the current dialogue on AB 394:

1.  Human Capital Management System (HCMS) – This refers to a specific software system that we need to integrate the very complex human resources, budget, and other functions of the District. This system is needed to meet the budgeting and reporting requirements of AB 394. Without this system, complicated and inefficient manual processes will have to be used, using extremely outdated central technology that pre-dates the Internet.

2.  The District also needs to modify systems, that is, the way employees interact with each other and work together. In this context, the word system means both actions and tools used by the District to accomplish a task.

Investment in both types of systems is needed in order to transition from a service delivery model to more of a customer demand-driven model.